We Are Looking For A Polite, Professional And Well-organized Front Office Executive To Manage Reception Activities And Provide Administrative Support To The Organization.

The Candidate Will Be Responsible For Welcoming Visitors, Handling Incoming Calls, Managing Appointments, Maintaining Records And Coordinating With Internal Departments To Ensure Smooth Front Office Operations.

Key Responsibilities

• Welcome And Assist Visitors, Clients, Candidates And Guests.
• Attend And Transfer Incoming Telephone Calls To The Appropriate Department.
• Answer Basic Inquiries About The Company, Services And Office Procedures.
• Maintain Visitor Registers, Appointment Records And Entry Passes.
• Schedule Meetings, Interviews And Appointments.
• Manage Incoming And Outgoing Couriers, Documents And Correspondence.
• Handle Emails, Messages And Routine Office Communication.
• Maintain Reception Area Cleanliness And Professional Appearance.
• Coordinate With Administration, HR And Other Departments.
• Provide Basic Administrative And Clerical Support.
• Maintain Files, Records, Contact Details And Office Documents.
• Handle Customer Or Visitor Complaints Politely And Professionally.
• Inform Concerned Employees About Visitor Arrivals.
• Support Meeting-room Arrangements And Office Events.
• Ensure Proper Security And Visitor-entry Procedures Are Followed.
• Prepare Daily Or Monthly Front Office Reports When Required.

Candidate Requirements

• Graduate Or Diploma Holder In Any Discipline.
• Freshers And Experienced Candidates May Apply.
• Previous Experience In Reception, Front Office, Customer Service Or Administration Is Preferred.
• Good Verbal And Written Communication Skills.
• Basic Knowledge Of MS Word, Excel, Email And Internet Applications.
• Presentable Personality With Professional Behaviour.
• Strong Interpersonal And Customer-handling Skills.
• Ability To Manage Multiple Tasks And Work Under Pressure.
• Fluency In English, Hindi And The Local Language Is Preferred.
• Punctual, Responsible And Detail-oriented.

Preferred Candidate Profile

• Friendly And Welcoming Attitude.
• Confident Telephone And Face-to-face Communication.
• Strong Coordination And Problem-solving Ability.
• Professional Grooming And Positive Body Language.
• Ability To Maintain Confidentiality And Handle Sensitive Information.